Tips for submitting your announcement to MayneNews

MayneNews is a Mayne Island service to help non-profit community groups promote their events and news to the Mayne Island community. 

There are two parts to MayneNews; the blog at www.maynenews.com, and the email list. 

Once submitted your announcement is posted on the MayneNews blog. Once a week, (usually Sundays) new announcements are sent via email to those who’ve subscribed to receive them. If you’re reading this, you’re looking at the MayneNews blog in a browser on your computer, phone or other device.

This service is provided by volunteer labour and at no charge to the community. Following these tips will save volunteer time in getting these announcements out, so you are urged to please try and do so.

Images & graphics: High quality eye-catching graphics are invaluable in the promotion of events and MayneNews urges everyone to use them. Text-only announcements have a lower response rate. In addition to filling in the MayneNews online submission form with the text of your announcement, send your graphics, photos etc. to info@maynenews.ca.

1 image can be included with each announcement. 

Figure 1: Don’t send something
like this and nothing else
Images that contain the text of the announcement (such as an event poster) will not be sent alone without the accompanying text. (See Figure 1) All text must be entered in the online submission form “Text of your event” field. This is because some email recipients will have images turned off in the email programs, so unless all the important info is in your submission as text, it may not be read.

Horizontal (landscape orientation) images work the best for MayneNews. Specifically 1.91 wide to 1 tall orientation. That means your image is 1000 pixels tall it should be about 1911 pixels wide. Or 10 inches tall and 19.1 inches wide. (See Figure 2

Please take a look at the MayneNews blog and the MayneNews email archive to see the kind of images that work. This specific orientation is used so that the full image will appear if shared on Facebook or Twitter at full size without being cut off.






Figure 2: Proportions of 1.91 wide to 1 tall work the best. That can be
1910 pixels by 1000 pixels or a similar proportion of at least 1000
pixels wide.
Images with a minimal amount of wording on them work best because the graphic will get reduced to some small sizes for the upcoming events section of the emails and may also be viewed as small thumbnail images on smartphones.

MayneNews emails are sent to subscribers on Sundays. Your online submission must be made at least by the Wednesday evening prior to the Sunday you want your email to go out on. MayneNews will not be able to get your announcement out if your submission isn't made early enough. Sometimes when there are too many submissions all at once some will have to be put off to the following week. It’s first come, first serve for available spots, so submitting early is a good idea.

Figure 3: All fields on the submission form must be filled in or the form
will not be accepted when you hit "submit". The page will refresh
showing you what you missed.
All fields must be filled in on the online submission form for it to correctly auto-submit. When something is missing and you hit “submit” at the bottom, red text will appear showing you what’s missing. (See Figure 3).

When you submit everything correctly a “Thanks for your announcement” will appear and a copy of what you submitted will be sent to the email address you provided and the information will have been received by MayneNews.

A contact person is required in your announcement with either a phone number or email, otherwise people contact MayneNews for info that we don't have. A name is also required, but it can be simply a first name. This information will be published on the internet, so if you are submitting someone else’s name and info for your community group, please makes sure you have that person’s permission to put their info on the internet. If you are worried about receiving spam because your email address is on a web site, please use a free gmail or other free email service that you can set up for this purpose.

Text of your announcement. The amount of text published in the MayneNews emails is usually kept to less than approximately 100 words. If your text is longer than that, a link in the email will re-direct the reader to "read the rest of this article on the MayneNews blog". The full announcement will be on the blog and can be up to 1000 words. If your announcement is longer than 100 words, the essential information should be in the first 100.

It’s a good idea to write something that will be engaging to the reader, that will entice or convince them why they should be interested in your event. Just putting in the bare essential information will result in less response to your event.

That said, please make sure you include all the essential information. Correct date, day of the week, time, place, price of tickets if applicable and where tickets can be bought if applicable. Please proof read all the wording you submit to make sure it’s correct and spelled properly. An announcement that’s full of typos won’t sell your event very well either.

Please make sure you spell everyone’s name correctly. If you’re aren’t sure, please check. People really dislike seeing their name published somewhere but spelled wrong.

Thanks for using & subscribing to MayneNews. Not only is MayneNews a great way for community & non-profit groups on Mayne to help promote their events via direct email contact, but the links to the events on the blog stay there indefinitely. You can use links to the blog posts of your event when posting to Facebook pages and to Twitter and the graphic will display nicely in the post. Also other social media such as Instagram. It’s advisable for those using MayneNews to take advantage of this capability. Your group puts a lot of volunteer time into your various initiatives, you should use every tool to make sure your audience knows about those events and announcements.

Click this link to get to the online submission form.

Any questions? Email info@maynenews.ca

All the best,

Jim T.

Head Labourer & CEO/Flunky

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